Apostille for Poland

Apostille Legalisation of Irish and UK documents for use in Poland and authentication of Polish documents for use abroad

How to get an Apostille on Irish and UK documents for use in Poland?

Docsbase Consular Services with office in Dublin Ireland and London UK is specialising in legalisation of all types of commercial, vital, government documents from Ireland and the UK for an official use in Poland. We can arrange reissuance of documents in the UK and Ireland, notarisation and apostille legalisation of Irish and UK documents as well as the Embassy legalisation in London and Dublin. We are familiar with the requirements of Polish authorities and can prepare your documents in a way that they will be accepted by the Polish authorities without any further legalisation. Docsbase Translation is our in-house translation department specialising in preparing a certified translation of English documents into Polish appropriately certified for use in Poland. We also have reliable partners in Warsaw that can provide legalisation of Polish documents for use abroad, in particular in the Republic of Ireland and the UK.


If you have Polish documents that you need legalising for use in another country, whether for personal, educational, or professional use, you need to have them notarised. Poland is part of The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents. As such, you only need to have your documents apostilled. The Apostille must be issued by the Ministry of Foreign Affairs and the Ministry of Culture and National Heritage in Poland. If you no longer live in Poland, this can be difficult to arrange. Also, your documents must be authenticated by a Polish Public Notary or solicitor prior to obtaining an apostille stamp. If the country you need your documents authenticated for is not part of The Hague Apostille Convention, they must be legalised by an approved authority as well as the Ministry of Foreign Affairs in Poland. Again, this can be a time-consuming and difficult process.


The following Polish documents can be authenticated by Apostille for use abroad:

–  Polish Birth certificates

–  Death certificates

–  Marriage certificates from Poland

–  Divorce papers

–  Educational documents which include diplomas, and other certificates

–  Trade register quotations

–  Court rulings/decisions from Polish Courts

–  Notarised copies of Polish documents

–  Notarised/certified translations

–  Notarised documents such as last wills, declarations, authorisations

–  Commercial documents such as tax registrations, articles of corporation, etc

If you are planning to do business in another country, or you need your proof of identity, or your educational documents used there, you have to authenticate and apostille your documents in the country of issue. Only then can your documents be used in the other country.


Polish documents that are needed for use abroad in regions such as the Gulf, Asia, and Africa which have already been apostilled by the relevant authorities, must also be submitted to the relevant local Embassies/Consulates for the second layer of authentication. The process verifies the preliminary certification of the documents submitted for authentication. The process involves verifying the Apostille stamp before a second Embassy certification stamp is added to the document. It can be time-consuming and complex because it has to be done in person. Furthermore, applications must be completed and often any fees for the service need to be paid in cash. This is where our services are invaluable. We make the authentication of your Polish documents for use abroad a stress free process from start to finish by conducting the procedure in a reliable, professional and timely manner.


We carry out the following certifications of Polish documents for use abroad:

–  Certified translations which are carried out inhouse by our translation division certifiedtranslations.ie

–  Visa applications are done in-house by our visa department visaworld.ie

–  Notarial services

–  Apostille (MOFA legalisation)

–  Consular legalisations

–  Embassy legalisation

If your Polish documents need to be certified, legalised, apostilled, or notarised we offer a service you can rely on. We have an in-house visa department and the necessary experience to handle your visa applications requirements at all times. Our consular legalisation service takes all the stress out of having to do this yourself. We have the expertise required to deal with all your needs from the outset. With years of experience in dealing with consulates, you have peace of mind that you are in good hands. Moreover, we constantly update the information required by consulates making our service a reliable and trustworthy option for both corporate and private clients.


The benefits of using our services when you need to legalise your Polish documents for use abroad are numerous and include the following:

–  We have the necessary expertise and more often than not have a first contact in the embassies we routinely deal with. Moreover, we constantly update our database which means any changes in requirements are always kept up to date

–  We use approved certification providers which include sworn translators, notaries, and government officials which ensures a relevant embassy or consulate accepts your authenticated documents without question. We understand the importance of partnering with recognised certification providers for this reason

–  By using our services you save both time and money. We carry out this type of work on a daily basis which means you have lower processing fees to pay

–  Our offices are located in major countries of the world such as the USA, UK, Switzerland, and the UAE to name but some of the regions where business clients have a presence and where consulates are located the most

–  As approved agents in most jurisdictions, we can complete a process 40% faster than other companies that offer a similar service

Please get in touch to find out how we can be of assistance in authenticating your Polish documents for use abroad. We know what’s needed and can carry out every step of the process for you in a timely manner.